Table of Contents
Introduction
As virtual events become the norm, the demand for virtual speakers is skyrocketing. This shift is changing how much we pay for speakers and what we expect from them. If you’re planning an event and need to know about virtual speaker fees, you’ve come to the right place.
We’ve put together a detailed guide to help you understand what goes into these fees and why. And if you’re curious about the costs for other types of speakers, you can find more information here.
Keep reading as we break down how virtual speaker fees are set up and share some tips on choosing the right speaker for your event.
Understanding Virtual Speaker Fees
When you’re looking into hiring a virtual speaker, you’ll notice their fees can vary quite a bit. Here’s what usually influences how much you’ll end up paying:
- Experience and Popularity: Like most professions, more experienced and well-known speakers typically charge higher fees. A speaker’s track record, including their past events and audience impact, plays a big role in setting their price.
- Event Type and Duration: The nature of your event—whether it’s a large conference, a small workshop, or something in between—and how long you need the speaker to engage with your audience will affect the cost. Longer sessions or those requiring more interaction can drive up the fee.
- Preparation Required: If your event needs a custom presentation or specific preparation, expect the fees to be higher. Tailored content takes extra time and effort, which speakers will factor into their pricing.
- Technology Needs: Depending on the platform and tools required for your event (like high-quality streaming or interactive features), there might be additional costs involved. Some speakers include this in their fee, while others might charge extra.
Comparing these fees with those for in-person events can help you understand the value virtual speakers bring. Often, you’ll save on travel and accommodation costs, making virtual events a more budget-friendly option.
How Virtual Speaker Fees Are Structured
At Gotham Artists, thanks to our extensive experience in coordinating events, we’ve gained deep insights into how fees are structured for virtual speakers. Here’s what we’ve learned:
1. Flat Rate: Most virtual speakers prefer a flat rate, which simplifies budgeting for any event. It’s a set fee covering everything from preparation to the actual presentation, making it easy to manage costs upfront.
2. Per Hour: Charging by the hour is another common approach, particularly useful for shorter engagements or events that only require a keynote address or panel discussion. This method offers flexibility and can be cost-effective for brief sessions.
3. Customized Packages: For events requiring tailored content or extensive engagement, speakers might offer customized packages. These can include multiple appearances, specialized content, and follow-up engagements, all designed to enhance the event’s impact.
4. Additional Costs: Additional costs can arise, especially when unique technical setups or content creation is required. At Gotham Artists, we help clients navigate these extras, which can include:
- Tech Setup: Fees for specialized software or hardware.
- Content Creation: Costs for developing tailored presentations or interactive elements.
- Multi-Session Discounts: Opportunities to reduce overall expenses by booking the same speaker for several events.
Here’s a quick overview in table format to summarize these points:
| Fee Type | Description | Best for |
|---|---|---|
| Flat Rate | One-time fee for any event length | Events with predictable budgets |
| Per Hour | Fee based on the duration of engagement | Shorter or multi-part events |
| Customized Packages | Tailored services and content | Events requiring detailed customization |
| Additional Costs | Extra charges (tech, content creation) | Comprehensive event planning |
This breakdown gives you a clear idea of how virtual speaker fees can be structured, making it easier to decide what might work best for your event.
Negotiating Speaker Fees
Negotiating speaker fees can seem daunting, but with the right approach, you can secure a great deal while ensuring the speaker feels valued. Here’s how we at Gotham Artists recommend navigating these discussions:
1. Understand the Speaker’s Value: Before entering negotiations, assess the speaker’s value to your event. Consider their expertise, audience draw, and unique offerings. This understanding will guide your negotiation strategy, helping you justify your budget and their fees.
2. Be Clear About Your Budget: Start by being upfront about your budget constraints. Many speakers are willing to work with event organizers to fit within their financial limits, especially if they’re interested in the audience or the cause associated with the event.
3. Explore Flexible Options: If a speaker’s fee is above your budget, explore flexible options. Ask if they can offer a shorter session, fewer customizations, or virtual interactions that could lower the cost. Alternatively, consider what added value they could provide to justify their fee, such as additional Q&A sessions or promotional activities.
4. Discuss Package Deals: If you’re planning multiple events, discuss package deals. Booking a speaker for several engagements can often lead to discounts. This is beneficial for both parties as it secures more work for the speaker and reduces overall costs for you.
5. Leverage Mutual Benefits: Highlight the mutual benefits. For instance, new speakers might reduce their fees in exchange for exposure and networking opportunities at your event. Make sure to communicate how the event can serve their interests as well.
6. Prepare to Walk Away: Be prepared to walk away if the fees do not align with your budget and the speaker’s contributions do not justify a higher expenditure. There are many talented speakers out there, and sticking to your budget constraints is crucial.
By following these strategies, you can effectively negotiate virtual speaker fees, ensuring that you get the best value for your event while maintaining a strong, respectful relationship with the speaker.
Most Popular Virtual Speakers
Here are some of the most popular virtual speakers at Gotham Artists, along with their backgrounds and links to their speaking fee details:
Mel Robbins Mel Robbins is a bestselling author and motivational speaker known for her engaging talks on leadership, confidence, and overcoming procrastination. Her approach is direct and empowering, making her a popular choice for corporate events and personal development seminars. Find out Mel Robbins’ speaking fee here.
Steve Wozniak Co-founder of Apple Inc., Steve Wozniak is a pioneer of the personal computer revolution. In his speeches, he shares insights on innovation, creativity, and the future of technology, captivating audiences around the world. Find out Steve Wozniak’s speaking fee here.
Erik Wahl An internationally recognized graffiti artist, best-selling author, and entrepreneur, Erik Wahl redefines the term “keynote speaker.” His unique use of art in presentations makes his sessions visually and intellectually stimulating. Find out Erik Wahl’s speaking fee here.
Mike Walsh Futurist and global strategist Mike Walsh advises leaders on how to thrive in the era of disruptive technological change. His keynotes offer a glimpse into the future of business and consumer behavior. Find out Mike Walsh’s speaking fee here.
Jeanne Bliss A pioneer in customer-centric leadership, Jeanne Bliss inspires organizations to think differently about customer service. Her talks provide actionable insights on building customers’ loyalty and fostering profitable growth. Find out Jeanne Bliss’ speaking fee here.
Ben Nemtin From the MTV series “The Buried Life” to bestselling author, Ben Nemtin’s talks encourage people to achieve their personal and professional goals. His inspirational stories push audiences to set and accomplish their own life lists. Find out Ben Nemtin’s speaking fee here.
Danny Meyer A renowned restaurateur and the CEO of Union Square Hospitality Group, Danny Meyer shares his recipe for success in the hospitality industry, focusing on customer service and business leadership. Find out Danny Meyer’s speaking fee here.
Kevin Pearce Former professional snowboarder and Olympic hopeful, Kevin Pearce discusses resilience and overcoming challenges following his traumatic brain injury. His foundation promotes love and support for families affected by brain injuries. Find out Kevin Pearce’s speaking fee here.
Jordyn Woods Jordyn Woods, a model and actress, speaks on topics of empowerment, self-confidence, and body positivity. She uses her platform to inspire others, especially young women, to embrace their true selves. Find out Jordyn Woods’ speaking fee here.
Julia Landauer A two-time champion NASCAR driver, Julia Landauer shares her experiences in a male-dominated sport, providing insights on perseverance, teamwork, and leadership under pressure. Find out Julia Landauer’ speaking fee here.
Find Your Next Virtual Speaker with Ease
Choosing Gotham Artists makes the process of hiring and transacting with top-tier speakers incredibly smooth and efficient, ensuring that every event is a standout success.
We handle all the details, from negotiations to logistics, so you can focus on hosting a memorable event.
To start planning your next event with an inspiring speaker, search our diverse roster of speakers to find the one you’re looking for.
